General Stanley McChrystal is in big, big trouble. In a profile of McChrystal appearing in Rolling Stone magazine, he’s on the record saying things about his boss (a.k.a. the President of the United States), Vice President Joe Biden and the administration’s management of the Afghanistan war that should never appear in print.  It was [...]]]>

General Stanley McChrystal is in big, big trouble. In a profile of McChrystal appearing in Rolling Stone magazine, he’s on the record saying things about his boss (a.k.a. the President of the United States), Vice President Joe Biden and the administration’s management of the Afghanistan war that should never appear in print.  It was a mistake that has now cost him his job.

Politics aside, many inside the Beltway and the Department of Defense are wondering how Rolling Stone freelancer Michael Hastings gained so much access and why a media veteran like McChrystal would allow it. The New York Times blog recently shed some light on the former and I think McChrystal’s comments in the Rolling Stone article offers an explanation for the latter.

President Barack Obama meets with Army Gen. Stanley McChrystal, the Commander of U.S. Forces in Afghanistan, aboard Air Force One in Copenhagen, Denmark on Oct. 2, 2009. (Official White House photo by Pete Souza)

While we may never be in the national media cross-hairs like McChrystal, it’s good to have a refresher course of what to do during media interviews to maintain control and get the best outcome in resulting stories.

Here are some tips to help you stay in control in any interview situation (even if you’re a decorated four-star general):

1. Let your key message, or single overriding communication objective (SOCO), form the basis of the agenda that you want to get across in your interview.
2. If you don’t know the answer say so, but offer to get the information and then make an appropriate transition to your message point.
3. You can’t be quoted if you don’t say it. This principle would have served McChrystal well if he had used it in his Rolling Stone interview.
4. Correct any flawed information before answering the question. Silence is golden, but not in this situation. By failing to correct an inaccurate question, you are giving the reporter consent to include that misinformation in the story.
5. Keep answers short and simple. It will help you stick to your agenda and can improve accuracy of the reporting.
6. Don’t volunteer more information than the question requires. This is a tip that should also be extended to your staff who may have contact with the reporter as well before, during and/or after your interview.
7. If you make a mistake, stay calm, admit it and correct it promptly. There’s no guarantee that it won’t make it into the news story, but a good reporter will run your correction instead of your mistake.
8. Never answer for another organization. Getting one organization to comment on or criticize another is a frequently-used tactic by reporters to add drama and conflict to news stories. Avoid this slippery slope and remain focused on your own organization in interviews.

No communicator wants to be in the position that McChrystal is in right now. It’s easy to get carried away and say more than what you intended and the vast majority of the media are professionals who appreciate your willingness to participate and will be ethical and accurate during interviews. However, good reporters ask tough questions to get the whole story and in response, interviewees have a responsibility as their organization’s spokesperson to stay on message and in control during interviews.  These tips can help prepare people to be spokespersons.